Writing and submitting a proposal for drywall services is an important step in the sales process for your drywall contracting company.
There are many things to consider when writing a drywall service proposal.
At the phase of construction when the drywall is hung, the foundational elements, such as the flooring, electrical components, and walls are finished.
Your job as the drywall contractor is not only to hang the drywall but to inspect the building for structural flaws; if anything isn’t right in construction thus far, it needs to be fixed before it’s covered up with drywall. You can read more on the pre-drywall inspection phase here in this article from the International Association of Certified Home Inspectors.
Because this job is highly detailed and highly visible, creating a strong proposal package based on your notes from the walkthrough is crucial to landing the bid.
This article will outline how to create a simple and cohesive proposal for your drywall services that you can use as a guide to land your next job.
Let’s get started with introducing yourself and your company.
Introducing Yourself In A Proposal
If you’ve read the other articles in our content series, you’ll know that the first step in any service proposal is to write a brief introduction for yourself in the form of a cover letter.
If your company has a mission statement you’d like to include, you may do so here. To see an example of how to write a mission statement check out our article on Janitorial Proposals.
Here we are going to write a cover letter to introduce ourselves.
In writing a cover letter, we often recommend talking about who you are, why you do what you do, and why you’re the best contractor for the job.
In this type of work, it is important you communicate your findings on the walkthrough. You can incorporate some of these details into the part of your letter where you tell your client why you’re the best one for the job.
Begin the letter by addressing the client, then thank them for taking the time to do business with you.
After that, you can lead in with a statement about your company, like, “Premiere Drywall Services is a highly trained drywall contracting company with _ years of experience serving happy customers.”
This is just an example, but you get the idea—say something nice about your company that you’re proud of.
Then lead into your findings from the walkthrough.
“During our walkthrough tour on (date), we inspected the following components:
- Floors and floors joists
- Electrical systems
We found no problems with any of these structures and have determined your home is ready for drywall.”
If you like, you can briefly mention your credentials or experience here.
Follow up by telling them the estimate is included at the end of the package.
“Enclosed in this proposal package is the final estimate to be signed and returned before the start of the drywall project.”
Finish by telling them thanks for their time and you look forward to doing business with them. Then sign your name at the bottom.
A few tips for writing cover letter:
- DON’T talk too much about yourself—keep the details about the work.
- DON’T go over one page in length—what we have written here is more than enough.
- DO talk about your experience—it matters to your client a lot.
- DO include your logo or letterhead—it makes you stand out.
- DO include a page of testimonials if you have them.
A quick word on testimonials: Testimonials are a great way to vet your business to your prospects. Real world reviews matter. Encourage your clients to leave you reviews after you complete a job. If you’re using Route, you can access reviews from the app on your desktop. Save your best reviews to include on a second page in your proposal package. Also make sure to update this frequently as you get more jobs.
Finally, remember that the examples here are loose outlines you should use as a guide—the language and phrasing of all of these elements will change based on your business and job, but this should serve as a good guide to get you started.
What To Include In The Estimate
Knowing what to include in the final estimate can be tricky. There are many things to consider that affect time and labor. In general, the things you want to communicate in the estimate are:
- The price per square foot (you will determine what this is later)
- The price of materials
- How long it will take you to do the job
- How many materials are needed
- Services to be performed
How you organize the information is up to you.
Some other things to consider are your travel costs, whether you’ll need more than one person to do the job, your set-up time, and debris removal. All of these should be included in your estimate according to this article at homeadvisor.com
Making sure you aren’t underbidding is very important—you don’t want to lose money on a job. In the next section we will briefly go over some basic pricing structures to get you started on your own cost analysis.
Pricing Your Drywall Services
Coming up with the right price for your drywall services requires time and patience, but getting good at this step will make your bidding process better in the long run.
Every job is different, but there are a few general numbers to keep in mind.
According to homeadvisor.com, the average cost to install drywall is $1.50 per square foot. This does not include labor. After material and labor costs are added in, the average cost per panel is anywhere from $40.00-60.00.
A 12x12 room uses about 12 panels, which could make the cost for a single room anywhere from $480 to $720.00.
You can see how quickly a drywall job can add up.
Some other things that might affect your price per foot might be the pitch of the ceilings—are their fancy archways that need drywalling? –and the location of the property you are servicing. Transporting drywall can be difficult, expensive, and time-consuming.
Drywall also makes a lot of dust and debris. You will need to factor in the cost of debris removal and post-drywall cleaning into your bid.
Calculate your costs in advance and make a note of them somewhere you can recall later. When you write the actual contract, you can easily drop in all the information you need.
Use online resources to help you come up with accurate bids. If you’re using Route, check out our estimator tool. It’s backed by real-world data to help give you the most accurate bid for your industry.
After you’ve calculated all your costs, it’s time to write the estimate.
Writing An Estimate For Drywall Services
By this point you have everything you need to finish your contract with the estimate.
You can write an estimate hundreds of different ways. There are many templates on the internet you can download to help make sense of all the information you need to convey.
We designed a tool specifically for this job called the Proposal Generator. This intuitive platform lets you design a customized contract on your computer in minutes.
If we were to write our estimate for our proposal package using the Proposal Generator, the first step would be to give the document a name to be saved under. All your proposals can be accessed from your Route account.
In the Proposal Generator, there is an editor screen and a preview screen. In the editor you can input all the information necessary for your contract. You can also add your logo and your client’s logo to customize it further.
Then you will see a checkbox in the editor where you can add service charges. Here you may add all of the charges you calculated in advance. Type out each charge individually on a separate line.
If needed, you can also add service frequency and a task schedule. Not all features in the Proposal Generator are needed for every contract, so play around with the tool and see how it works best for you.
After you’ve put in all the service information, add the standard legal verbiage necessary to create a legally binding contract by clicking the “import legal” button in editor and tada! You’ve just completed your drywall service estimate.
From the Proposal Generator, you can send the contract to yourself or your team. You can access your proposals at any time from any device when you sign into Route.
Now all you have to do is put your proposal package together and send it to your client.
It should include your cover letter, your testimonials if you have them, and your contract—pretty simple at the end of the day.
Drywall Service Proposals: Conclusion
Writing a compelling drywall service proposal is necessary to landing more drywall bids in both the commercial and residential space.
There are many steps that go into making your proposal shine, but they aren’t difficult to master.
On your walkthrough, you hopefully captured good notes about the space. Use these notes to write a cover letter to your prospect.
In your letter, explain to them who you are and what parts of their home or building project you inspected. Remember—drywall involves looking at the building’s foundational systems and making an assessment as to whether drywall can be hung.
If everything looks good, tell them you have the experience and knowledge to hang their drywall and conclude by saying the service estimate in included in the back of the packet.
Don’t forget to include your best reviews and testimonials so your prospect knows what other clients think.
Make a point of taking time to assess your costs, because there are a lot to factor in. Everything from your travel time to transportation to the dimensions of the space can affect your cost per square foot. It is ultimately up to you to decide what that price is, so do your homework.
Finally, when writing your estimate, use digital tools to assist you, like the Proposal Generator in Route. This makes writing the contract easy and customizable to individual clients. All you have to do is input your service charges into the editor and you can make a contract that is ready to sign in minutes.
One more note—write your proposals with confidence. You already have the skills to do this job. Now you just have to sell your client on your business, too.
Use these tips as a guide for your drywall service proposals and you’ll be writing better, more professional sounding proposals with every new job you land.